Vacancy Information
Division / Department - See Advert
Grade - Grade D
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Permanent
Salary Grade Range - £26,162 - £29,670
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
From your first day with us you will be part of a policing family making a real difference.
In this role you will be
- To provide administrative support services to the Surrey Estates Strategy. Working proactively to ensure an efficient and well supported office infrastructure for the overall programme.
- Provide support when ad hoc administrative requests arises.
- To provide support for a range of meetings across the programme, including Surrey Estates PCC Board and Team Meetings. Prepare agendas/ minutes for meeting in liaison with Programme Director, other team members and consultants. Ensure meeting actions and decisions are accurately recorded and disseminated.
- Support the set-up of systems access and IT hardware, as well as ensure appropriate vetting requirements are met and arrange for site(s) access for all team members, including external consultants.
- Act as programme coordination point for and maintain general oversight of office space/ building functionality. Raise remedial requests as necessary in line with Force processes and procedures
- Assist PMO Team with gathering accurate information, figures and updates for Power BI governance reporting.
Skills & Experience
- Proven experience of working in an office administration and/or customer service role
- Excellent customer service skills
- Good organisational skills
- High levels of accuracy with attention to detail – logical method of working
- Able to follow written work instructions
- Ability to undertake detailed research and analysis skills and a good level of literacy and report writing.
- Good written and verbal communication skills (be able to talk at all levels)
- Computer literate, including basic use of EXCEL
- Ability to work in a team environment as well as alone
- and be self motivated
- Excellent planning and organising skills with the ability to work to deadlines
- Able to document and maintain records accurately
- Well motivated, enthusiastic and well-organised
- Good attention to detail and evidence of understanding the importance of information precision and accuracy.
- Good interpersonal skills and ability to work collaboratively with others.
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
- career progression
- contributory pension scheme (LGPS)
- generous annual leave allowance
- discounts for everyday spend
- on-site gyms and a range of sports clubs
- generous and supportive parental leave
- financial and mental wellbeing guidance and support
- discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Further Information
For any questions or additional information regarding this vacancy, please contact rose.tennant@surrey.police.uk
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
- if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
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