Vacancy Information
Division / Department - Shared Business Services
Grade - Grade 7
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £22,677 - £24,552
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
We have two full-time and one part-time vacancies for a Shared Business Services Administrator SPA7 within the Finance Operations Department based at Lewes HQ. This is an excellent opportunity for individuals that have the ability to work accurately and to meet dead-lines. You will be required to provide excellent customer service to internal and external customers and be able to use your own initiative whilst complying with force policy and procedures.
Salary range: £22,677 - £24,552
Key Responsibilities
To provide administrative support for the transactional purposes within the SBS Finance function.
The SBS Finance Administrator provides effective support in respect of the full Purchase to Pay, Credit Control and Cash & Income functions as required. This will also provide real time management information for the Business Finance Teams.
•Processing invoices from Good Receipting to payment on SAP
• Maintaining and processing GPC (Credit cards) expenditure for around the business
• Raising Accounts Receivable invoices
• Raising purchase orders and service orders within SRM and SAP
• Dealing directly with various stakeholders at all levels of police officers/staff across the force and with external companies
• Supplier and customer query resolution.
• Contribute to the development, implementation and maintenance of relevant processes, procedures and work instructions in-line with best practice and organisational priorities. Contribute to the development of best practice in the use of our systems.
• Assist in the training of new staff and supporting development.
• Dealing with queries relating to all aspects of Finance Operations
• Running and interpreting reports
Skills & Experience
• Excellent interpersonal skills
• High level of accuracy and attention to detail
• Excellent level of numeracy and literacy skills
• Good team player
• Excellent Customer service skills
• Be committed to achieving high standards
• To be able to use your own initiative and have excellent organisational skills
• The ability to prioritise your own work
• The ability to work under pressure and to strict timelines
• The ability to problem solve efficiently and effectively
• Have excellent computer and keyboard skills and demonstrate a comprehensive knowledge of a wide range of IT systems including MICROSOFT Excel
• Experience of using SAP finance system
Further Information
If you have any questions relating to the vacancy, please contact Tracey Wood, Finance Operations Team Leader, on tracey-jane.wood@sussex.police.uk
We recognise that our people are balancing demanding careers with commitments and interests outside of work. We welcome applications and discussion with candidates who want to work full-time or part-time/flexible hours.
This role is based at Lewes Headquarters, however once full training has been provided, agile working, working a mix of in the office and working from home is in place.
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally.
If the vacancy is advertised externally and an officer or member of staff from the other Force is success it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self-employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.