Vacancy Information
Division / Department - North Surrey Division
Grade - Grade D
Status - Part Time
Contract Type - Fixed Term Contract
Salary Grade Range - £26,162 - £29,670
Working Hours - 21.6 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Staines
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
We recognise that our people are balancing demanding careers with commitments and interests outside of work. We welcome applications and discussion with candidates who want to work part-time/flexible hours.
This role will be offered as a fixed term contract to cover maternity leave until February 2025.
The Secretary is responsible for the provision of a proactive, responsive and professional secretarial service to senior managers across the force. In this role, you will provide quality, efficient and effective support and will act as the main point of contact for one or more managers. Highly self-motivated, you will possess the ability to work with minimal supervision and to deliver high quality work to tight deadlines. You will have proven experience of managing competing priorities and planning and prioritising your work effectively. You will thrive on working in a busy unit and as part of a team.
You will be expected to cover for your colleagues as and when required so good team working skills and a flexible and proactive approach are essential. You will need to deal effectively with visitors and telephone calls, ensuring high levels of customer service. Operating in a customer facing role you will have regular interaction with senior management teams and local line managers at all levels across the force.
It is essential that you are able to demonstrate good interpersonal, verbal and written communications skill and that you possess GCSE English Grade C or above (or equivalent qualification). This role will require a high degree of integrity and you will be required to maintain confidentiality and handle sensitive information appropriately. You should be able to demonstrate that you can take responsibility, that you can problem solve under pressure and that you can confidently make appropriate decisions.
The role will involve:
• Diary and email management
• Drafting responses to emails and correspondence
• Producing, collating and circulating meeting papers
• Servicing and minuting meetings; providing an effective note taking service and the organisation and booking of events, travel arrangements and accommodation
• Meeting visitors and taking telephone calls, ensuring a high level of customer service
Please refer to the attached job profile for further key responsibilities.
Skills & Experience
• Good Microsoft Office skills, including knowledge of MS Word, Outlook, PowerPoint and Excel.
• Good general IT literacy
• Good verbal and written communication skills
• Accurate typing at a speed of at least 60 words per minute
• GCSE English Grade C or above (or equivalent)
• Outlook diary management experience
• Strong organisational skills and the ability to manage competing priorities
• Ability to produce good results with limited supervision and limited direct instructions • Ability to produce high quality work to tight deadlines
• Excellent customer service skills
• Ability to appropriately handle sensitive information with GDPR legal requirements
• Proven track record of secretarial and office experience
• Good interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally
Desirable Skills
• Previous minute taking experience
• Experience of booking travel and accommodation for stakeholders
• Previous experience of supporting one or more senior staff members in a secretarial capacity
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Further Information
This role will be based at Staines Police Station.
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
- if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
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