Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst continuing to be two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowance and hours.
Division / Department - Joint Procurement Service
Status - Full Time
Contract Type - Permanent
Grade - Surrey Police Grade H / Sussex Police Grade 11
Salary Grade Range - Surrey Police £35,028 - £41,464 / Sussex Police £35,223 - £38,856
Politically Restricted -
Unsocial Hours Allowance -
Location - See Advert
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
1. Job Purpose
1.1 To aggregate expenditure, let, monitor and report upon the status of all service/business contracts held and managed by the Joint Procurement Service (JPS) on behalf of the Authorities.
1.2 In carrying out this responsibility, to co-ordinate the collection, analysis and reporting of relevant key data required in measuring performance against required contractual outcome.
1.3 To establish relationships with key department leads to ensure that contracting needs are identified and strategies in place to meet business objectives for Surrey/Sussex Police Forces.
1.4 To implement national/regional contracting initiatives into Surrey/Sussex Police and represent the interests of the Forces at national/regional level for their commodity areas.
1.5 Where required to be the national/regional contract lead for contracts hosted by Surrey/Sussex Police on behalf of other Forces or Bluelight Partners.
1.6 To minimise commercial risk to the Forces through ensuring robust contracts are in place. undefined. Key Accountabilities
Key Responsibilities
2. Key Accountabilities
2.1 To ensure that all tenders/competition processes are completed in accordance with both local (Contract Standing Orders) and EU Procurement legislation requirements.
2.2 Responsible for accruing and assimilating records to create management information that will both ensure continuous improvement in the Forces’ current activity and highlight future procurement opportunities.
2.3 Implement and maintain efficient and effective working procedures within the Procurement Section to cover all aspects of the day to day procurement activity and tasks.
2.4 Devise and prepare contract documentation for high value, complex portfolio of goods and services in consultation with internal stakeholders, ensuring needs are understood and that functionality and performance are effective.
2.5 Establish category strategies with key stakeholders to ensure that a sustainable commercial strategy is in place. This will take into consideration savings forecasting, collaboration routes, whole supply chain risks and ethical procurement.
2.6 Lead project groups through tenders and ensuring that strong specifications, clear evaluation processes and contract management structures are put in place to assure best value is achieved.
2.7 Prepare and submit detailed recommendations for contract award to Senior Officers in both or either Forces.
2.8 Prepare financial analysis and forecasts of future and current expenditure on contracts to ensure costs and savings are within the proposed budgetary constraints and commercial risks are identified.
2.9 Ensure contracts for new services are properly authorised and the relevant documentation is completed and filed – both hard copy and electronic in SharePoint.
2.10 Under direction, participate in face to face contract negotiation with suppliers to ensure best value is achieved.
2.11 Deputise in the absence of the Senior Procurement Officer when instructed and agreed.
2.12 Provide specialist advice as a commercial advisor on supply markets and guidance pertaining to EU Procurement legislation and Contract Terms and Conditions.
2.13 Monitor and report upon the actions taken in response to poor key performance indicators. Ensure that all contractual changes are agreed and recorded through the change control process.
2.14 Be subject matter expert for assigned categories and ensure that changes to market are understood, options for collaboration are identified and options for savings (though negotiation or service redesign) are exploited.
2.15 Manage challenges or disputes with Suppliers/unsuccessful bidders to ensure that both commercial and reputation risk are minimised.
2.16 Represent the Force on national or regional category groups to ensure that the Force views are presented.
Skills & Experience
It is essential that the post holder has:
3.1 Experience of managing tender processes in either a public sector or similar procedure focused environment. A minimum of 1 year.
3.2 Full Chartered Institute of Purchasing and Supply qualifications or commitment to complete to MCIPS status.
3.3 Strong analysis skills in relation to creation of spend baselines, benchmarking and benefit tracking.
3.4 Mature stakeholder engagement skills that enable them to build relationships with staff from operational level through to NPCC ranks.
3.5 Strong persuasion skills that ensure credibility, provide confidence in the individual and bring many stakeholders together into operational teams.
3.6 Confidence to manage projects and work on their own initiative. Has an understanding of how to escalate issues and present in a concise manner to senior managers.
3.7 Commercial awareness that demonstrates an understanding of how markets operates, motivators for suppliers, cost construction and negotiation principles.
3.8 Strong organisational skills for setting own work plans and timetables for projects.
Further Information
We recognise that our people are balancing demanding careers with commitments and interests outside of work. We welcome applications and discussion with candidates who want to work full-time or part-time/flexible hours.
This vacancy will be based at either Headquarters, Guildford or Lewes, however currently the procurement team are working remotely and this may continue.
For more detail please contact Darren Blundell at darren.blundell@surrey.pnn.police.uk
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
Surrey Police and Sussex Police work together in collaboration for this role, however they remain two different employers, with differing pay scales, allowances and terms and conditions including hours of employment.
If you are an internal candidate and are conditionally offered the role your attendance record and any reasonable adjustments already in place will be discussed with yourself and your current line manager. If you are successful in your application, you may be required to resign and transfer your employment, taking on the Terms & Conditions and pay scales of the Lead Force (if this is not your existing Home Force).
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.
Attachments