Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst continuing to be two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowance and hours.
Division / Department - Digital Data & Technology
Status - Full Time
Contract Type - Permanent
Grade - Surrey Police Band 2 / Sussex Police M2
Salary Grade Range - Surrey Police £38,979 - £56,223 / Sussex Police £47,496 - £51,711
Politically Restricted -
Unsocial Hours Allowance -
Location - Multiple Locations
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
Portfolio Delivery Manager opportunity with Surrey & Sussex Police Digital, Data & Technology Department (IT)
We have an exciting opportunity available to join our DDaT Team as a
Portfolio Deliver Manager. From your first day with us you will be part of a policing family making a real difference. It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.
The Portfolio Delivery Manager is accountable for the successful management and delivery of portfolios of projects within the overall IT Change Programme. This role is key in fostering a culture of customer service in the IT Department and includes:
• supporting the Portfolio Delivery Lead in the successful delivery of portfolios of projects within the overall IT Change Programme.
• being accountable for the management, monitoring, assurance and reporting of portfolios of change projects within the overall IT Change Programme.
• ensuring that the overall impact of the IT Change Programme on the joint force is understood by relevant colleagues through effective stakeholder management.
• developing the delivery of portfolios of change projects so that benefits are enjoyed by the joint force.
• establishing and maintaining stakeholder confidence in, and value of, portfolio management.
Key Responsibilities
Key responsibilities include:
• To identify, document, and manage dependencies between projects and portfolios within and/or outwith the overall Change Programme and to take necessary action to resolve risks and/or issues related to such dependencies.
• To provide an update on the risk and issue status of portfolios and to advise on appropriate actions.
• To produce a regular (at a minimum, monthly) portfolio performance dashboard and make recommendations on actions, where required.
• To provide continual assurance re the management of portfolios and to make recommendations for actions required to address poorly performing projects.
• To review the portfolios of change projects in order to make recommendations, where necessary, to halt projects that are failing or no longer align with strategy.
• To line manage and provide professional support and advice to IT project managers.
• To report any resource shortfalls or conflicts to the Portfolio Delivery Lead.
• To track and report portfolio finances
• To manage effectively all the activities required to identify and control events that may have an effect on the achievement of portfolio objectives
• To work closely with internal stakeholders to ensure understanding of relevant project processes (e.g. IT governance and project resourcing) and the roles and responsibilities of all project stakeholders.
Full key responsibilities are attached in the job specification.
Skills & Experience
1. Technical knowledge and experience of the following (with a more in-depth knowledge of at least one of the specialist areas below):
• Application and database technologies including Oracle / Microsoft / SUSE, application platforms including Oracle 11G database Oracle Apps, Oracle Web Services, Oracle HR and Finance, MS SQL, Data Warehouse, DR and BC solutions, SOA, Business Objects, Windows Server, IIS, SharePoint, .Net, Workflows, GIS, Mapping, Gazetteer;
• Infrastructure technologies including Cisco networking and IP/Telephony, ACD, VPN, PKI, Blackberry, encryption, Windows, Citrix Server systems and thin clients, clustering, virtualisation, high availability, SAN / NAS, tiered storage design, P2V migration, SCCM, SCOM, Exchange, Active Directory, FIM, Share Point, Lync, file services, capacity management, patching, backups and restore, DR and BC solutions.
2. A high level of proficiency in the use of Microsoft Project and SharePoint.
3. Extensive experience of managing portfolios and projects within a formal project and/or programme management framework (e.g. PRINCE2, MSP) in a complex environment including projects of varying sizes.
4. ITIL Foundation Qualification.
5. Experience in the design and delivery of portfolios of change linked to business strategy and organisational vision.
6. Experience of working at a strategic level with key business stakeholders.
7. Experience of financial budgeting, planning, forecasting, analytics and management reporting across complex projects, portfolios, and programmes of change.
8. Considerable experience of creating, building, leading and motivating teams.
9. Extensive technical experience of delivering business change in a complex, multi-site IT environment.
10. Experience of leading a team of technical specialist resources, including third party suppliers, to deliver portfolios of change.
11. The ability to chair meetings effectively and to present portfolio and project information to a wide range of stakeholders.
12. The ability to communicate technical issues effectively to specialists and non-specialists both verbally and in writing.
13. The post holder must be in possession of a current full UK Driving Licence and be able to travel across Surrey and Sussex. The post holder must be willing to undertake a driving assessment in order to be able to drive unidentifiable police vehicles.
14. The post-holder will be required to work from both Surrey and Sussex sites and therefore will be expected to travel to locations in both counties as part of this role.
Further Information
You’ll be making a real difference helping to keep the communities of Surrey and Sussex safe. Policing is an exciting 24/7 business, but we all have commitments outside work. We’re invested in supporting people in balancing their life with work and encourage flexible working. Check out our Parenting Portal to see what we’re about.
We’ll also provide a competitive reward package including a market rate adjustment of £7000, minimum of 24 days holiday per year (based on a full-time, Sussex 7.4 hour working day or Surrey 7.2 hour working day – pro-rata for part-time) plus bank holidays, Local Government Pension Scheme and employee discounts with a variety of retailers nationally.
If you’d like to discuss the role in more detail, please contact Marc Bridges (marc.bridges@sussex.pnn.police.uk).
This vacancy will be based at either Surrey Police Headquarters, Mt Browne, Guildford (please note that in 2024 Surrey Police Headquarters is due to move to Leatherhead) or Sussex Police Headquarters, Lewes.
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
Surrey Police and Sussex Police work together in collaboration for this role, however they remain two different employers, with differing pay scales, allowances and terms and conditions including hours of employment.
If you are an internal candidate and are conditionally offered the role your attendance record and any reasonable adjustments already in place will be discussed with yourself and your current line manager. If you are successful in your application, you may be required to resign and transfer your employment, taking on the Terms & Conditions and pay scales of the Lead Force (if this is not your existing Home Force).
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.