Vacancy Information
Division / Department - Digital Policing Portfolio Grade - M2 Status - Full Time Contract Type - Secondment Salary Grade Range - £44,874 - £49,023 Working Hours - The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
The Role
A vacancy has become available for an experience PMO practioner to join the Digital Policing Portfolio. The successful candidate will join the existing PMO and drive performance across the portfolio.
The Digital Policing Portfolio (DPP)’s vision is to realise an expedient, seamless, end-to-end, digital policing journey from first contact through to disposal. With the aim to:
- better protect and engage the public;
- reduce the threat of crime, risk and harm; and
- bring offenders to justice.
To do this DPP will be delivering three programmes:
- Digital Public Contact (DPC): provide a digital contact service between the public and police that ensures the public are informed and digitally enabled to report, transact or self-help.
- Digital Investigations and Intelligence (DII): to enable policing to protect the public through a new operating model for preventing and detecting digitally enabled crime.
- Digital First (DF): to integrate digitised policing into the reformed criminal justice system.
Overall purpose of role:
The role of Programme Management Office Analyst is to support the Programme Management Office Team including: tracking status of programme deliverables and milestones; supporting the adoption of the project lifecycle and deliverables; programme level risk and issue co-ordination; monitoring the status of projects transitioning into normal service; coordination of the regular project and programme level reporting cycles; co-ordination of project Governance arrangements, Post Project Reviews, Programme level workshops.
Additional responsibilities include assisting the PMO Manager with defining and updating the project management processes, standards and governance, assisting Project Managers on large projects, contributing to Quality Reviews, and co-ordinating activities in support of quality objectives.
At times the PMO Analyst may be asked to provide project support, when this is the case this will include, amongst other things, ensuring project plans and project documentation are complete and up-to-date, provide regular project status updates, help acquire the necessary resources and skills, and contribute to the delivery of business systems to meet identified business requirements.
Key Responsibilities
Governance & Control
- Implement governance standards across the portfolio, including tracking, monitoring and updating the status of programme deliverables
- Manage programme level Lessons Learned repository; attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository
- Manage the programme level risks and issues register
- Carry out assurance review processes as required by the PMO Manager
- Liaise with staff in other CUK PMOs so that standards are implemented consistently across CUK.
Planning, Reporting & Control
- Work with the PMO manager to develop the IT Project Standards guide, seeking contributions from Project Managers, QA Team, Development Team and Service Implementation Lead to ensure that the Standards meet best practice
- Organise workshops to identify areas of improvement for projects, documenting recommendations and presenting them to the Director of Investment Management
- Build up a repository of project templates both technical and management to support the Project Managers – use examples from current and past projects to identify best practice
- Continue to evolve the processes and templates throughout the project lifecycle
- Implement project standards across all projects in the portfolio
- Update and administer the programme plan as required using reports from Project Managers and the outcomes of project and board level meetings and workshops
- Manage communications from the PMO mailbox including regular reporting cycle requests.
- Prepare consolidated material from project reports for monthly review
- Complete and distribute monthly portfolio level reports.
Project management
- Manage the portfolio-level benefits register, ensuring that all benefits are planned, monitored and benefits realisation is tracked
- Support implementation of the quality strategy, including any processes and templates, across all projects
- Implement the change control process across all projects and portfolios.
Skills & Experience
Education, Qualifications and Training
Essential:
- Degree or equivalent
- Prince2, MSP or P30 qualifications preferable
Experience
Essential:
- Experience of programme co-ordination/administration
- Experience of managing small projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle
- Experience of working within a structured project management framework
- Knowledge of project management tools and techniques.
Work Based Competencies
Essential:
- Knowledge and experience of Microsoft packages, including Project, Powerpoint, Word and Excel
- Strong communications skills, both written and verbal
- Understanding of the importance for detail and organisation
- Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness
- Very good prioritisation skills to balance key priorities
- A strong customer centric approach.
Behavioural Competencies
Essential:
- Strives to do the "right thing", not just the "easy thing"
- Is effective in unifying and creating teams of people with disparate skills
- Is courageous and decisive, prioritises effectively, maintains a clear focus and sees action through to delivery
- Is energetic, determined, positive, goal focussed and consistent - even under pressure
- Builds trust and demonstrates integrity in all circumstances.
Contact Details
This post is on fixed term contract or secondment agreement until 31st March 2020 (possible extension) and is based in London although UK travel may be required. A degree of flexible working is also possible.
For further information please contact Ian O’Brien ijobrien@deloitte.co.uk
Closing date for applications for this post is 26th April 2019.
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications. This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process. If you are an internal candidate looking to apply for this role, please ensure that you discuss your application with your line manager before submitting an application. If you are conditionally offered the role your attendance record and any reasonable adjustments already in place will be discussed with yourself and your current line manager. Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are; - vacancies in collaborated units are available to all officers and staff across both Forces - vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally. If the vacancy is advertised externally and an officer or member of staff from the other Force is success it will result in a transfer of employment. Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts. Applications will only be accepted by clicking the 'Apply Now' button. CVs are not accepted as part of our recruitment process.
Diversity Statement
We are only as good as our people. It's really important to us that our officers and staff can be themselves in the workplace and we believe that as an organisation we'll benefit from the variety of thinking, approach and skills that diversity can bring; all of which helps us to deliver a better policing service. We have worked really hard to create a safe, open and inclusive culture. We have a range of staff networking groups to provide specific support and advice and we are proud to be members of Stonewall and Disability Confident, and to be aligned with the Armed Forces Covenant and the HeForShe movement. We value the differences that people bring from all backgrounds and communities so, regardless of age, gender, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.