Vacancy Information
Division / Department - Chief Officers
Grade - Grade F
Status - Part Time
Contract Type - Fixed Term Contract
Salary Grade Range - £30,495 - £35,020
Working Hours - 21.6 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
We are looking for a proactive, dynamic and organised person to provide personal support service to the Assistant Chief Constable for Local Policing for Surrey police to allow them to facilitate strong performance in their own role, and allowing them to work effectively and efficiently. The Assistant Chief Constable for Local Policing has responsibility for Neighbourhood Policing, Criminal Justice and Custody and Contact and Deployment across Surrey. They will also have a number of Local, Regional and National portfolios for which they are responsible.
• Manage the principal’s diary to ensure that appointments and work are appropriately prioritised, and to allow them to make best use of time and operate efficiently
• Manage the information arriving at the principal’s office to ensure that it is appropriately prioritised and that the principal (or Staff Officer where relevant) is well informed and well-briefed on matters of importance
• Manage the storage of information in the principal’s office to ensure that the principal has quick and easy access to information they require to inform decision-making
• Collate, prepare and circulate agendas and papers to attendees at the principal’s meetings to ensure that all participants have access to the appropriate information sufficiently in advance of the meeting to adequately prepare themselves
• Receive and respond to correspondence on behalf of the principal where the response is routine in nature to ensure that correspondence is dealt with efficiently and that the principal’s time is used efficiently
• Draft letters, reports and other documents on behalf of the principal to minimise the administrative burden on the principal and allow them to use their time most effectively
• Prepare presentations on behalf of the principal to ensure that messages are communicated clearly and effectively, and that the slides provide accurate and robust support to the presenter
• Proof read and format documents produced by or on behalf of the principal to ensure that information is well-presented and effective in communicating the intended messages
• Provide a full range of administrative support to the principal’s meetings, carrying out tasks as required, to ensure that the meetings function smoothly and effectively, including the taking and preparation of minutes and actions
• Organise events and travel arrangements to ensure that efficient but good value and cost effective arrangements are made on behalf of the principal
Skills & Experience
It is essential that the post holder has:
• Good level of IT literacy with advanced Microsoft Office skills
• Advanced organisational skills, including the ability to organise time and tasks for both self and the principal
• Excellent interpersonal and communication skills
• Proactive approach to problem solving and to work in general
• Ability to work with confidential and sensitive information maintaining its integrity
• Ability to produce good results with limited supervision and limited direct instructions
• Ability to appropriately handle sensitive information
• A sound knowledge of the police service and the context in which it operates
• Ability to travel across Surrey and Sussex and other forces as appropriate
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Further Information
This role is a job share working up to 21.6 hours per week covering Wednesday, Thursday and Friday, however there is flexibility when these hours are worked on these days.
If you'd like to discuss the role further, please contact Carla.Gasson@surrey.police.uk.
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
- if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.