Vacancy Information
Division / Department - See Advert
Grade - Grade E
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £28,372 - £32,224
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
To proactively support the Information Access Team (IAT) disclosure process, enabling the team to remain compliant in at least 90% of disclosures as required by the Information Commissioner’s Office (ICO)
To triage new requests for information and where necessary, liaise with the requestor and offer advice and guidance to ensure that requests are valid and expectations are managed. To task questions to information asset owners across a wide variety of departments, ensuring that all relevant information is available and recorded, and capable of being considered in the decision making process.
To process requests made under the National CAFCASS Agreement, the NPCC / Association of British Insurers MOU and various other request types, making decisions regarding information disclosure or non-disclosure.
To process requests for information required for civil legal proceedings under either appendix D of ‘the Protocol’ or Court Order, identifying live cases and working with officers in the case and Legal Services to provide relevant information.
To provide an efficient administrative support for the Information Access Team to ensure the effective and professional running of the department. Identifying areas of IAT business and working practice which require updating in response to NPCC guidance and legislative changes and implement.
Skills & Experience
Qualification in Data Protection or Freedom of Information legislation or have demonstrable experience. (Preferable but training can be provided to successful candidadte).
GCSE grade C or above, or equivalent, in mathematics and English with a high standard of written and spoken English and with excellent spelling.
Make sound disclosure decisions based on legislative frameworks and force policy.
Identify evolving best practice and introduce technological advancements into the team’s workflows.
Excellent knowledge of technologies including Microsoft SharePoint and Office 365 applications.
Proven and well evidenced ability to influence and create good relationships with people.
Excellent planning and organising skills and a proven ability to work under pressure, dealing with conflicting demands in order to meet agreed deadlines.
Experience in dealing with situations / deviations from normal office routine and the ability to problem solve and provide suggested resolutions quickly and effectively in order to mitigate risks or maximise opportunities.
Good understanding of the principles of information disclosure processes and the various legislative requirements.
Good understanding of business processes in organisations, particularly as these relate to information and knowledge.
Demonstrate an appreciation of end-user awareness with respect to developing systems and processes.
Possess well developed written skills, demonstrating the ability to produce clear, concise and accurate documentation.
Possess the ability to work on one’s own initiative and experience of working under minimal supervision.
Possess good organisational and time management skills with an ability to work calmly and precisely under pressure as well as to tight deadlines.
Strong attention to detail.
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Further Information
Candidates can contact tony.smith@surrey.police.uk for further information about the vacancy.
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
- if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.