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Vacancy Information

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst continuing to be two separate legal entities/employers with different terms and conditions.

Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.

Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowance and hours.

Division / Department - People Services
Status - Full Time
Contract Type - Permanent
Grade - Surrey Police Grade D / Sussex Police Grade 7
Salary Grade Range - Surrey Police £24,075 - £27,303 / Sussex Police £22,677 - £24,552
Politically Restricted - 
Unsocial Hours Allowance - 
Location - See Advert

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

The Role

You will be an integral part of the Learning and Professional Development Governance Team. The role is varied and offers a great opportunity for someone interested in Learning and Professional Development and with a passion for supporting others.

This is an exciting time to be involved in Learning and Professional development with the introduction and development of our apprenticeship programmes, innovative approach and ambition to promote a culture of professional learning.

As the Governance Team Administrator, you will gain valuable experience in a wide range of processes and have the opportunity to acquire insight into the governance, development and design of learning and professional development.

Key Responsibilities

  • Provide effective and efficient administration for governance, transformation and apprenticeship programmes. 

 

  • Provide administration support in relation to external organisations such as the College of Policing, HEIs, sub-contractors, awarding organisations and end point assessment organisations.    

 

  • Provide administration assistance for internal and external inspection including but not limited to Licensing Bodies, The Office for Standards in Education (OFSETD), the Education Skills Funding Agency (ESFA), the Quality Assurance Agency (QAA) and HMICFRS.   

 

  • Maintain and update records on internal and external systems supporting the apprenticeship cycle, governance and transformation. 

 

  • Provide administration support for Governance Management Team meetings including room bookings, minutes and action log. 

 

  • Liaise with relevant intern departments to support transformation and apprenticeship processes.

 

  • Assist the transformation officer and apprenticeship officer to ensure queries are resolved or redirected to the appropriate department.

 

  • Undertake other duties appropriate to the grade and character of work as may be reasonably required

Skills & Experience

Essential

  • The ability to work under pressure and to prioritise and produce work within agreed timescales.

 

  •  Excellent communication skills both written and verbal and the ability to present to groups or individuals.

 

  •  Highly competent ICT skills, including Microsoft Office and web-based applications.

  

  • Has the ability to plan ahead, manage and prioritise their workload and respond flexibly to rapidly changing demands.

 

  • GCSE Maths and English (A*-C) (Grade 4-9).

 

  • Occasional travel within the UK to visit other sites using personal vehicle or public transport as appropriate. These may involve occasional overnight stays.

 

 

Desirable

  • Experience of working within an apprenticeship environment.

 

  • Experience with reporting systems such as ILR (Individual Learning Records)  YETI and DAS (systems to record apprenticeship learning and progression).

 

  • Experience of minute taking for meetings, both in person and virtually.

Further Information

For further information about this vacancy please contact

Carina Pitt on 07870 378375 or email  carina.pitt@sussex.pnn.police.uk 

Jacquie Fabb on 07773478783 or email jacquie.fabb@surrey.pnn.police.uk 

We recognise that our people are balancing demanding careers with commitments and interests outside of work.  We welcome applications and discussion with candidates who want to work full-time or part-time/flexible hours.

 

This vacancy may be located at either Surrey Police HQ or Sussex Police HQ with the possibility of remote working and occasional travel between sites.

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

Surrey Police and Sussex Police work together in collaboration for this role, however they remain two different employers, with differing pay scales, allowances and terms and conditions including hours of employment.

If you are an internal candidate and are conditionally offered the role your attendance record and any reasonable adjustments already in place will be discussed with yourself and your current line manager. If you are successful in your application, you may be required to resign and transfer your employment, taking on the Terms & Conditions and pay scales of the Lead Force (if this is not your existing Home Force).

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Diversity Statement

We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.